Mount Stuart Weddings - Privacy Policy

The policy: This privacy policy notice is for this website; www.mountstuartweddings.com and served by The Mount Stuart Trust, of 5 Atholl Crescent, Edinburgh, EH3 8EJ and governs the privacy of those who use it. The purpose of this policy is to explain to you how we control, process, handle and protect your personal information while browsing or using this website, including your rights under current laws and regulations. If you do not agree to the following policy you may wish to cease viewing / using this website.

Policy key definitions:

• "I", "our", "us", or "we" refer to the business, The Mount Stuart Trust, Bute Estate, Bute Fabrics, Mount Stuart Gardens, Mount Stuart Visitors Centre.
• "you", "the user" refer to the person(s) using this website.
• GDPR means General Data Protection Act.
• PECR means Privacy & Electronic Communications Regulation.
• ICO means Information Commissioner's Office.
• Cookies mean small files stored on a users computer or device.

Processing of your personal data

Under the GDPR (General Data Protection Regulation) we control and / or process any personal information about you electronically using the following lawful bases.

• We are registered with the ICO under the Data Protection Register, our registration number is: ZA179610.
   
• Lawful basis: Consent
  The reason we use this basis: You consent to us using your personal data when completing and submitting our online forms.
  We process your information in the following ways: We will process your personal data to provide you with information on products and services that you have requested from us.
  Data retention period: We will continue to process your information under this basis until you withdraw consent or it is determined your consent no longer exists.
  Sharing your information: We do not share your consent information with third parties; 

• Lawful basis: Contract
  The reason we use this basis: To continue to provide you with services and information throughout the period of your contract with us
  We process your information in the following ways: We will make contact using your personal details for various reasons such as providing further information, responding to a question, arranging meetings, providing documents. Your personal data will be securely held on file as part of your contract with us. 
  Data retention period: We shall continue to process your information until 6 years after the contract between us ends or is terminated under any contract terms.
  Sharing your information: We will share your personal data internally for reasons such as creating invoices, booking accommodation, booking tours. We do share your personal information with third parties and they include; Any suppliers/contractors that you confirm to be booked with for your event .

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  Lawful basis: Legitimate interests
  The reason we use this basis: To provide you with information relevant to your event.
  We process your information in the following ways: We will use your personal data to provide you with aftercare for your event. This could be final invoicing, insurance claims, passing of information from suppliers/contractors also we may use your information to send emails regarding your specific event, such as an anniversary message, reminder of annual event, or offers and discounts appropriate to your event.
  Data retention period: We will continue to process your information under this basis initially for 3 years past your event or until you withdraw consent 
  Sharing your information: We will not share your information with third parties under this lawful basis; .

If, as determined by us, the lawful basis upon which we process your personal information changes, we will notify you about the change and any new lawful basis to be used if required. We shall stop processing your personal information if the lawful basis used is no longer relevant.

Your individual rights

Under the GDPR your rights are as follows. You can read more about your rights in details here;

• the right to be informed;
• the right of access;
• the right to rectification;
• the right to erasure;
• the right to restrict processing;
• the right to data portability;
• the right to object; and
• the right not to be subject to automated decision-making including profiling.

You also have the right to complain to the ICO [www.ico.org.uk] if you feel there is a problem with the way we are handling your data.
We handle subject access requests in accordance with the GDPR.

Internet cookies

We use cookies on this website to provide you with a better user experience. We do this by placing a small text file on your device / computer hard drive to track how you use the website, to record or log whether you have seen particular messages that we display, to keep you logged into the website where applicable.

Some cookies are required to enjoy and use the full functionality of this website.

We use a cookie control system which allows you to accept the use of cookies, and control which cookies are saved to your device / computer. Some cookies will be saved for specific time periods, where others may last indefinitely. Your web browser should provide you with the controls to manage and delete cookies from your device, please see your web browser options.

We use Google Analytics, which is a web analytics service offered by Google that tracks and reports website traffic. Google uses cookies to store the data collected to track and monitor the use of our website. This data is shared with other Google services. Google may use the collected data to contextualize and personalize the ads of its own advertising network.

Data security and protection

We ensure the security of any personal information we hold by using secure data storage technologies and precise procedures in how we store, access and manage that information. Our methods meet the GDPR compliance requirement.

Transparent Privacy Explanations

We have provided some further explanations about user privacy and the way we use this website to help promote a transparent and honest user privacy methodology.

Sponsored links, affiliate tracking & commissions

Our website may contain affiliate links on some pages. These are typically served through our Affiliates, or are self served through our own means. We only use trusted partners who each have high standards of user privacy and security.

Clickable affiliate links may be displayed as a website URL like this; www.mountstuart.com or as a titled text link like this: Visiting Mount Stuart.

Clicking on any affiliate links may track your actions by using a cookie saved to your device. You can read more about cookies on this website above. Your actions are usually recorded as a referral from our website by this cookie. If you have any concerns about this we suggest you do not click on any affiliate links found throughout the website.

Resources & further information

• Overview of the GDPR - General Data Protection Regulation
• Data Protection Act 1998
• Privacy and Electronic Communications Regulations 2003
• Google Privacy Policy